Terramar Beach Community Improvement Association

Annual Meeting

June 11, 2005

The annual meeting was held at the Terramar Pavilion. The meeting was called to order by the president, Doug Eibsen at 10:05 and a quorum was established.

Minutes:

The minutes from last year’s annual meeting were previously distributed to attending residents. Bill Aimone made a motion to approve the minutes, seconded by Keith McAuliff and the minutes were approved.

Treasurer’s Report:

The treasurer, John Ringrose, gave the annual report through the fiscal year that ended April 30, 2005. There was $61,463.08 collected in maintenance fees. With the amount collected, previous maintenance fees, interest income and miscellaneous income to date the balance totaled $93,709.35. Expenditures for the pavilion in the amount of $21,917.60 and credit for walkovers, brought the total capital expenditures to $20,518.16. Approximately $95,000 was set aside to pay for dredging the canal area in the future. The treasurer introduced the CPA for Terramar, Luis Runge. There were no questions.

Increase in Dues:

The president, Doug Eibson, discussed annual operating costs and after setting aside $95,000 for dredging the canal, there would be very little cash for operating. He stated that the board had previously approved a 10% increase in dues per year and that the CPA would include the increase with the next billing cycle. He stressed that Terramar is on a break even plane and a fund is needed for funding future expenses. The by-laws established in 1968 set the maintenance fees at $40 per year. Today the fees are $130 annually.

Fence:

Diane O’Neall was called on to give an update on replacing the fence around the swimming pool. Two proposals were distributed and she suggested that the powder coated option was the best as it has a life-time guarantee and has a six foot or eight foot option. There was further discussion regarding the landscaping, gate, extended hours, etc. New keys and new gate will be part of the new fence. It was discussed and determined that there would be research for a long term plan, to address items such as new grass, new chairs, and additional shade areas. Bill Aimone made a motion to allow the board to spend up to $22,000 to purchase a fence and amenities. Mr. Langlois seconded the motion, and with 94 votes in favor the motion carried.

Election of Officers:

Patty Erdman read the slate of officers and made a motion to accept the slate of officers. Lloyd Pepper seconded the motion. The officers were elected as follows:

President: Wanda Greer Section 1: Ed Hartman

Vice President: Bonny English Section 2: Bob Majewski

Secretary: Valerie Calvert Section 3 Diane O’Neall

Treasurer: John Ringrose Section 4: Kim Saxon

Section 5: Charlie Warren

Section 6: Sylvia Sullivan

Section 7: Peggy Thompson

Section 8 Stan Krupa

The Board thanked the committee volunteers presented gifts to Larry Erdmann, Lloyd Pepper.

Section Reports:

There was a discussion about raking the seaweed. Bob Majewski gave a report that the raking is to be done at $25/hr and completed by July 4^th.

There was a discussion with Cindy Rice concerning the clean up of the utility box in Section 7. She was able to contact the utility company with no results and asked for resident’s assistance in contacting them and recommended that a photo be posted on the website. Joe Newton (lawyer) volunteered to write letters for the association.

Sylvia Sullivan of section 6 discussed the rental agreements and how they relate to the new construction and related activity. She volunteered to contact real estate companies to prepare an amendment to rental contracts concerning criminal activity. GARM devised an agreement that addresses the rules and provides contact numbers for officers on patrol as part of GARM security. It was stressed how important for residents to report suspicious activity to the police department and GARM. Good neighbor policy will help self-police our community. Get to know your neighbors and watch each other’s homes and the property of the community.

The president further acknowledged Barbara B for maintaining the website, Ron for taking care of maintenance, and Wendy for the bulletin board. The meeting was turned over to the incoming president, Wanda Greer, who thanked Doug for a job well done and presented him with a gift from the board.

Guest Speakers:

Officer Fred Horton was introduced and his phone number given. We now have three officers assigned to the West End instead of two. He reported that in May he received 13 calls for Terramar and stated that the number is low because residents are not calling the police. Calls must be registered with the police department. Golf carts on the beach must now be registered with Galveston County and all drivers must be licensed. Carts must have horn, seat belts and nighttime lights to get registered. Officers are now enforcing and writing tickets for violations. Renter’s permission is not considered an excuse. Officer Horton emphasized that owners should call everything in to the police department. His cell phone number is 771-2260, but calls should go first into police dispatch: 797-3704 and then call him if there are no results.

Brandon Wade, Director of Public Works in charge of issues with water and sewer, was introduced. He reported that they were moving forward with several projects, 12 inch water lines will double supply capacity, new water tower and pump will increase supply. Bonds have been issued to fund these projects. He met with City Council on annual budget, recommended funding for pressure control valves to push water further west and a second water line from Jamaica Beach which will provide more pressure and flow. Waste water treatment plant will be replaced and columns have already been erected, completion scheduled for January or February. ¼ million to ½ million gallons processed daily. In addition it will be able to expand to 1.5 million gallons a day. Oleanders will be planted around it and it will have its own roadway which will run on the eastern half of the property to 3005. Terramar trunk main will also be a part of this and be completed around February. All funds are available for these projects. If residents don’t have sewer now you should have it next year. All of this is $8 million worth of projects. If residents don’t have fire hydrants, it is because they have a 2” water line and need a larger line to put in a fire hydrant, which will be done. Drainage on Terramar Beach will be easy to fix. We cleared a ditch and future cleaning will make a big difference. He made a point of asking everyone to turn off their water in the event of an evacuation during a hurricane. Lines that are left on will bust and individuals are responsible for any water that goes through their meter water should be cut off underground. Also do this for neighbors as well because water pressure could be lost. Securing garbage and any other loose items will help keep the drainage from clogging.

Jerry Mohn, president of WGIPOA, West Galveston Island Property Owners Association, and president of the Chamber of Commerce, was introduced and highlighted what the association is trying to accomplish. City responsiveness has improved and issues are being addressed. West End is 37% of the tax base. Quarterly meetings with the city manager are being conducted to address concerns of the property owner’s association. Police presence has significantly increased thanks to the efforts of Wanda. A West End substation would be ideal but at least an increase in officers on patrol in the area has helped. We are working with them on this. The association has been promoting storm alert, mandatory evacuation for all categories of storms. If you want them to contact you on your cell phone then you need to fill out the proper form. If you call 911 during an emergency, cell phones may go to a mainland – so you should ask for the Galveston dispatcher. $ 15 to 20 million in funds needed for shoreline restoration for beach and bay was an issue at the legislative session and they were only able to come up with about $7 million. Most bills for funding never made it but the Coastal Protection and Improvement bill was passed. It allows for funding of nature reserve and restoration funding through federal programs.

One area being worked on that is expected to be successful is to get a telemedicine facility – a small facility with a TV with monitor to UTMB, probably in Jamaica Beach. GARM is a great organization and we support them.

Parks Board takes care of our beaches and elections and nominations for trustees are coming up. We are trying to get someone from the West End to be on that board, Jerry Kaneer. On June 1^st the WGIPOA met with the Central Appraisal District to discuss possibilities of lowering taxes on property in the West End. Nothing changed but they did stress that you should get all the necessary information to get your rate lowered when you appeal your taxes. You should have pictures, comparable homes, etc to protest. The WGIPOA plants to start visiting with the tax district to stay informed of issues and make sure that Terramar gets any reductions it deserves.

Announcements:

Donations for Officer Fred Horton’s sister’s funeral

WGIPOA meeting regarding the evacuation next week

Eleanor Busby made a motion to adjourn and Cookie Pepper seconded. The meeting was adjourned.