Special Mtg June 22 2007

Terramar TBCIA Minutes

Minutes of Special Meeting Called by Ed Nadalin, newly elected

Friday, June 22 at 23114 Camino (Ed’s house).

Special meeting called via email dated Tue, 19 June to certify 2007 Election Ballot Results per rule 11 Agreement and Stipulations. This information is a canvas and certification of the votes cast and the result of each election. Second item on agenda was to nominate Architectural Committee.

Officers and Guests in attendance

President Ed Nadalin, V-Pres Bob Majewski, Sec. Linda Owens, Treasurer Marcy Anderson, Sec 3 Pat Kirk, Sec 5 Bonny English, Sec 6 Kathy Ringrose, Sec 7 Alice Lincecum Sec 8 Stan Krupa and one guest Barbara Bowe, volunteer web master.

Not in attendance: Sec 1 Ed Hartman, Sec 2 Jeff Baker, Sec 4 Kim Saxon and Past Pres. Wanda Greer.

Minutes of the meeting

5:10 p.m. Special Meeting started by Ed Nadalin. Quorum established and election results given out …* see attachment. Bonny English makes a motion to certify Rule 11 Agreement and Stipulations as to election ballot results, using Proxies. Seconded by Pat Kirk. By a show of hands, all present at this time vote in favor. Treasurer Marcy Anderson and Sec 6 Kathy Ringrose are not yet present. 7 votes in favor by Ed Nadalin, Bob Majewski, Linda Owens, Pat Kirk, Bonny English, Alice Lincecum and Stan Krupa. No votes against. Kathy Ringrose now present and advised of vote with general discussion that the election results for Sec 7. are still at issue pending a court review ..no date established. Board voted in favor of using proxies, so until overturned Alice Lincecum is acting Sec 7 leader but all the other races were won with or without using proxy votes. Marcy Anderson now in attendance.

Second issue for special meeting discussion started. Board advised by Ed Nadalin that Lloyd Pepper does not want to continue working on the Architectural Committee nor take care of any keys. Pat Kirk and Bob Majewski were appointed to the Architectural Committee and Ed Nadalin will be talking to other interested and qualified members to fill the committee. General discussion as to number on the committee with bylaws stating at least one plus the section leader where the architecture is being approved…in the past there were 3 standing members on the committee. Stan Krupa volunteers to be in charge of keys to the Marina/boat launch. Bob Majewski notified board that he installed screen material on the pool gate so only very, very long arms can reach around to unlock the gate without a key and new sign installed. General discussion on keys. Diane O’Neal now has the keys but if members need one, contact Ed Nadalin until we find a new key master except Stan Krupa volunteered to handle the marina keys.

Ed Nadalin stated going to start volunteer Action Groups and having a general subdivision Party tomorrow, Sat June 23 to have sign up sheets for groups like Fund Raising. Community Building for social events like BBQs, Ice cream, etc to meet neighbors, Out Reach Group for senior citizens or storm issues, Community Pride for clean up activities ….Bonny English made announcement …Asked to be in charge of the Adopt a Beach Program by the land office for Terramar Subdivision. CEPRA grant deadline for funds is July 1^st for the beach….board not aware of any previous action for this grant.

General discussion for the need to rewrite the bylaws or amend the current bylaws. …attorneys who recently reviewed the bylaws expressed need to update …board discussion if better to rewrite totally or look at just amending them …..section leaders could look at current bylaws and discuss at next meeting….bring list of items . Board discussed need for new attorney to represent the subdivision when necessary….perhaps someone on the island.

Next meeting which will be the first regular meeting scheduled for Saturday, July 21, 2007 , 10:00 a.m. at Ed Nadalin’s house. 23114 Camino.