July 21 2007 Board Minutes

Terramar TBCIA Minutes

Minutes of Meeting

Sat., July 21, 2007 at 23114 Camino (Ed’s house).

Agenda Summary

First regular meeting of the Board to get Treasurer Report, Committee Reports and Section Leader Reports. Topics for discussion: Pool and Signs, Keys for Renters, By-laws revision, Annexation, Dredging, Information Sharing, Adopt a Beach, E-mails and Election Process.

Officers and Guests in attendance

President Ed Nadalin, V-Pres. Bob Majewski, Sec. Linda Owens, Sec. 1 Ed Hartman, Sec. 2 Jeff Baker, Sec. 3 Pat Kirk, Sec. 4 Kim Saxon, Sec 5 Bonny English, Sec 6 Kathy Ringrose, Sec 7 Alice Lincecum Marina Sec. Stan Krupa, Past Pres. Wanda Greer. Two guests, Barbara Bowe, volunteer web master and Linda Vaccaro.

Not in attendance: Treasurer Marcy Anderson

Minutes of the meeting

10:10 a.m. Meeting started by Pres. Ed Nadalin and quorum established.

Treasurer’s Report by Pat Kirk, acting in behalf of Marcy Anderson. Approximately $51,000. In checking account. P&L reflects more income that usual for this time of year. $3,300 paid by one resident for dues in arrears plus collection of dues for voting privileges at annual meeting. Also more expenses for the annual meeting, Palm Trees and Pool Furniture. Not unusual to run negative at this time of year but we should be fine if we hold down expenses. Need to keep reserves for unknown expenses. Adopt A Palm Tree Donation Program refunded five donations with one refund still pending since too late in the year to plant. Web site to reflect program to continue in the Spring. Annual meeting “Other Expense “ breakdown not available today since Treasurer out of the country….may include mailing costs, chair rentals, police….but does not include attorney fees which are still outstanding. Attorney billed $3,500 on June 30^th so not reflected in P&L. Trish Taylor charged $800 for attending meeting. Legal bills not final since lawsuit not concluded. Attorney fees also cover collection efforts for delinquent dues. Mention of insurance covering some expenses. We will stay in the negative the rest of the year but should improve once the pool closes in October. We also have some CD’s about to renew (set aside for dredging).

Mention of break in to the pool area and all pool furniture and trash can, thankfully empty, thrown Into the pool last Sunday night.

Architectural Committee Report by V-Pres. Bob Majewski. Only one request for a fence which was approved. Pat Kirk nominates Bob to be chairperson of architectural committee. Approved. Frank Vaccaro, Branch Manager of City Electric Supply, to join committee. General discussion to have more people on committee with recommendations offered. Set of plans need to be kept. Section leaders to advise committee of any new construction starts in their section. May collect deposit fee to insure fence, port o potty and dumpster are on site.

Minutes of April 28, 2007 asked to be approved. Delayed. Wanda Greer requested corrections be sent to previous board members for approval first.

Section 1 report by Ed Hartman. Beach raking completed by Parks Board and looks good. Parks Board contacted for removal of tree but they need a chain saw. General discussion on salvage rights of tree if wood is reusable but doubtful.

Section 2 report by Jeff Baker. Received email inquiring into a construction trailer sitting on vacant lot and construction material stored under a house. He will investigate for violations of deed restrictions. Form letter available if necessary. General discussion as to when and why to send letters.

Section 3 report by Pat Kirk. Two sewage problems reported. Memorial Weekend when the reason was reportedly from being half way on the new system but happened again on 4^th of July with raw sewage flowing down the street and shooting six inches into the air and running into the turning basin and bay. At this time, we were totally on the new system. After investigating, Ed Nadalin was told the July 4^th problem was due to a pump going out. Pat Kirk reported problem to Brandon Wade and to the regulatory agency, TCEQ. Ed and Pat to follow up.

Section 4 report by Kim Saxon. Reported receiving several complaints about the pool being filthy Bob Majewski reported this was due to a pump failure which has been replaced plus replacement of sand in the filter. There is still a problem with possible leaks Kim Saxon recommended calling Leak Detector for diagnosis for est. $500 cost. Necessary repair for water bill and integrity of pool structure and plumbing. We should also save some money on electricity with the new pump. Phil and Bob to follow up.

Section 5 report by Bonny English. Happy to report Terramar Beach Community is now officially a participant in the Adopt A Beach Program which covers 1 mile of Terramar Beach. By becoming a Beach guardian, we agree to participate in the Texas Adopt-A-Beach cleanups April 26^th and September 22nd and to clean our one mile of beach a third time each year. See attached information* which will also be posted on the bulletin board.

Section 6 report by Kathy Ringrose. Reported a lot of new homes under construction. General discussion on sending form letter for deed restriction violations will be used only for construction violations until violations for other matters more clearly defined. Homes under construction have already gone thru the Architectural committee. Bob Majewski asks section leaders to notify the Architectural committee if they see any new home starts. Need to receive and keep a copy of the plans/specs for retention. General discussion on members for committee.

Section 7 report by Alice Lincecum. One call about a pool key, resolved. Possible new home across her street which was recently surveyed.

Marina Section 8 report by Stan Krupa. Reported Frank Helfrich had a fall from his ladder and was hospitalized but now home. Resident mowed his lawn for him. Received complaint about parked bulldozer and Frank is trying to sell it.

TOPICS OF DISCUSSION

Pool and signage. Previously discussed repairs. Need new sign to reflect Swim at your own risk and operating hours, otherwise, Police cannot go in and ask intruders to leave. Sign will be larger to help keep people from climbing over and to be donated by resident ,Mike Saminano. General discussion on compliance of signs and possible enhancements to improve water quality. Bob Majewski to check into options to be revisited in Jan. when we have more money but leak needs to be fixed…water bill was $508.

Keys for Renters for pool and boat ramp. Ed Nadalin reported a lot of the rental agencies are supplying renters with keys for a fee. A lot of the keys are no good, so they call Ed and Willa Nadalin for a key. Amenities are to go with the rental of homes. Does not see why we have to go through a rental agency to have those keys supplied when we can charge a deposit ourselves and charge a fee for the keys and use money in general fund. Ed proposed to collect $125.00 from all renters with $100 being a deposit to be refunded upon return of the key and $25.00 to be fee income for use of facilities starting now. General discussion as to whom should be responsible for the keys, who is making money off the use of the pool and when and if to start charging a fee. Pat Kirk makes a motion to charge $100.00 deposit plus $25.00 to any renter who comes to us for a key to use our facilities, i.e. pool and marina. The $100.00 will be refunded to them when they return the key. We make $25.00. Willa Nadalin has volunteered to administer program. Seconded by Ed Nadalin. Vote taken and Motion Fails. Kathy Ringrose makes a motion to check with real estate companies to confirm if they are receiving income for pool usage and how much. Seconded by Linda Owens. Motion passes. Alice Lincecum volunteers to call agencies. Issue to be readdressed at a later time.

By-laws Revision. General discussion on how to change the by-laws by amendment, not rewriting. Committee chaired by Bonny English with Alice Lincecum and Stan Krupa to review and make recommendations to the board.

Annexation. Status is the same as listed in the Meeting minutes of April 28, 2007. Planning commission meeting approval of preliminary plot plan was postponed, so no new status to report.

Dredging. Pat Kirk submitted Application for Coastal Erosion Planning and Response Act (CEPRA) funds on 6/28/2007. Copy supplied to the Board. Application incorrectly stated we have a permit to dredge but our permit has expired. Pat Kirk thought this permit could have been amended and extended but Kim Saxon said the dredging permit expired because at the time there was no designated area to discharge the dredging material. Stan Krupa agreed. Stan Krupa to chair the Bay shore Restoration Committee and recommended to the Board that we proceed with two parallel project time lines, short term and long term. The Short term project which could possibly be completed in 6 months is contingent upon obtaining all necessary permits and surveys plus a REQUEST FROM THE COUNTY FOR DREDGING MATERIAL TO BE DEPOSITED AT POCKET PARK 4. The county sent a letter agreeing to the project in principal (this letter was sent with the CEPRA application). The long term project would deal with continuing efforts for future dredging because the whole process to get funds can take 3 years. The Committee had previously attended 12 meetings before concluding that this process would take this long because all the matching funds for 2008 have already been allocated. Suggested we continue with long term planning in addition to possible short term solution of getting a request from the county. Wanda Greer, Stan and Committee and Ed Nadalin to work on the county request. Stan requested Ed Nadalin to review standing committees for continuance if they are still working on projects and abolish non- working committees or add new ones as needed. Bonny English has good connections and should be added to Restoration Committee.

Information Sharing. General discussion on when committees need to report information to the Board. Ed Nadalin requested a report after all committee meetings.

Adopt-A-Beach. Previously discussed. We need Beach Clean up volunteers. Ed Hartman requested we ask about getting more trash cans on the beach…spacing policy.

Emails. Kathy Ringrose expressed her disappointment in not getting an email response notifying her that the Bulletin Board had been updated and that she was taken off the committee before she spent time preparing for the update. Wendy Majewski is now in charge of the bulletin board. Ed Nadalin apologized to Kathy. Apology accepted. Kathy is keeping her key to the bulletin board.

Election process. Will deal with this issue through the by-law amendments. Judge to rule on proxy issue at the end of August or early Sept. but court date not established.

Kim Saxon expressed concern over appointing non board members to be a spokesperson for the board at outside meetings. Stan Krupa agreed and added that only the President, V-President, Secretary, or Treasurer should be representative. General consensus : Only board officers should represent the board. Section leaders should be called upon first to attend meetings in an information gathering capacity only, before any non board members.

Barbara Bowe, webmaster, requested a list of committees and members plus TBCIA meeting dates and places to post to our website.

Meeting adjourned 12:30 p.m.

Respectfully submitted,

Linda Owens