Terramar TBCIA Minutes

Minutes of Meeting

Sat., Jan. 12, 2008 at Terramar Pavillion

Agenda Summary: Treasurer, committee, section reports. New business: Newsletter and social club.

Officers and Guests in attendance: President Ed Nadalin, V-Pres. Bob Majewski, Secretary Linda Owens, Sec. 1 Ed Hartman, Sec. 3 Pat Kirk, Sec. 4 Kim Saxon, Sec. 5 Bonny English, Sec. 6 Kathy Ringrose, Marina Sec. Stan Krupa, Past President Wanda Greer. Numerous property owners visited.

Not in attendance: Treasure Marcy Anderson, Sec. 2 Jeff Baker, Sec. 7 Rick Gonzalez.

Minutes of the meeting:

10:10 a.m. meeting called to order by Pres. Ed Nadalin and quorum established.

Treasurer’s report by Bob Majewski, acting in behalf of Marcy Anderson. Submitted report and pool expenses have been segregated to discuss pool hours under new business. Question arose over the date of the balances of accounts which will need to be verified with the treasurer.

Architectural report by Bob Majewski. Received applications for building in section 4,6 & 7. Approved garage in section 7 and fence in Marina section. Mike Malone is building a boathouse in section 6 which was approved by previous architectural committee but still needs building permit. Bob will continue to contact section leaders to attend meetings for building in their section but will not hold up approval if section leaders are unable to attend.

Bay Restoration Committee report by Stan Krupa. Thanks to Pat Kirk for all her work on the committee. Complete report attached. Committee met with NOAA, GBA and Agencies to discuss proposed restoration. Question as to whether to dredge the channel straight or to follow a deeper natural channel. Decided to dredge straight which would provide more sand for the bay restoration. TBCIA has approx. $100,000 saved for project and still seeking matching funds to help with the project. Ed Nadalin asked if any previous board voted to contribute $15,000 per year toward restoration. Stan said in the past there had been a set aside but stopped at $100,000 and suggested we return to a set aside of $20,000 per year in our annual budget. Maximum depth of dredging is now to a depth of 4 feet. Scientists wanted us to have a survey done every two years to determine if channel continues to the west. Stan provided map to show best way to exit channel, to the west side. Wanda Greer asks about the possibility of a one time assessment to help with dredging costs. Discussion to possibly bring to a vote at the annual meeting. Need to thank Jeri Kenier for her help with one of the $25,000 grants received. Sylvia Sullivan, guest volunteers use of her 501C Non Profit if needed for donations. Seagrass Planted is the name of non profit.

Discussion on need for annual budget with projections. John Ringrose may have 5 year plan and Marcy to provide projections. Stan suggests committees request money from the President. One time special assessment for bay restorations project to be discussed at March meeting.

Bylaw Committee by Bonny English. Committee planning to meet to discuss the use of proxies. Kim Saxon states at some point in time we will need to hire an attorney to rewrite entire by-laws but for now, address issue of voting by proxy with an amendment. Kim Saxon makes a motion to mail out a letter to all property owners to notify them of the need to attend the annual meeting to vote since no proxies are allowed and to also announce that an amendment to the bylaws to allow proxies will also be voted on at the annual meeting. Motion seconded by Ed Nadalin and passed by unanimous vote. Secretary to send out letter for approval by email.

Maintenance Committee by Bob Majewski. Board missing on fishing dock and bulkhead cracks that need to be filled in and replace boards. Bob to get estimate and email to board for approval. Also, pool still leaking and need to call Leak Detector.

Landscaping Committee by Kim Saxon. Palm Trees are still banned from importation from Florida. Overall annual budget proposal requested for next meeting to discuss landscaping and maintenance budget. Pat Kirk request permission to paint pool equipment storage container.

Section 1 report by Ed Hartman. Nothing to report.

Section 2 report. No report.

Section 3 report by Pat Kirk. Letter sent to homeowner to remove refrigerator in yard and to mow grass. Homeowner complied.

Section 4 report by Kim Saxon. Over New Years had camera missing that was left out.

Section 5 report by Bonny English. Nothing to report.

Section 6 report by Kathy Ringrose. Sent letter to homeowner to mow grass. Homeowner complied. Channel marker has washed up and do not know what to do with it. Pat Kirk to follow up. Maybe Lloyd Pepper may know. Board requests flowers and card to be sent to Cookie to wish her a fast recovery, personal, not board cost.

Section 7. No Report

Section 8/Marina by Stan Krupa. Franks house is progressing and he has an interested party in buying his old bulldozer.

Beach Committee Reporty by Bonny English. Annual Adopt A Beach is in April and makes a motion to renew our permit to continue the beach raking, paid by TBCIA. Seconded by Bob Majewski and voted for unanimously.

Unfinished Business. None

New Business. Bonny makes a motion to paint the pool house and Pat seconded. Ed Nadalin said we had a volunteer wanting to paint a landscape on the shed and we need to reconfirm before we paint. Ed or Willa to check to see if he wants us to paint a base coat on it for him. Willa to follow up.

Bob Majewski went over pool costs. Do we need two porta potties? Suggests we have one there all year instead of two only during the swim season. The cost to open pool for additional month is about $700. With 2 port a potties. If only on weekends, it costs about $80-100 a month without a porta potty. Bob to get some better figures and find out if we are required to have two porta potties and report back.

Kim Saxon makes a motion to put a disclaimer on the newsletter that TBCIA does not endorse the advertisers, seconded and approved unanimously. Ed Nadalin requests that approval for the newsletter be timely. Ed makes a motion that response to the newsletter be sent within 48 hours or vote is assumed to be in favor. Motion seconded and approved unanimously.

Kim Saxon states the bylaws of the new social club being formed, Terramartians, cannot be contingent upon any financial standing or confidential information from the board since it is separate from the board. Kim noticed that committees not approved by the board are still listed on our website. Website link to social club to be put on the Terramar Subdivision site.

Meeting adjourned 11:25 a.m.

Respectfully submitted,

Linda Owens, Secretary