Draft of Sept 9 2006 Min

Terramar Beach Community Improvement Association

Board of Director’s Meeting Minutes

September 9, 2006

The board meeting was held at the home of Kim Saxon at 22804 Lunes. Wanda Greer called the meeting to order at 9:50. A quorum was established.

Members Present:

Wanda Greer –President, Bonny English – Vice President, Pat Kirk – Secretary, John Ringrose – Treasurer, Jeff Baker – Section 2, Diane O’Neall – Section 3, Kim Saxon – Section 4, Charlie Warren – Section 5, Kathy Ringrose – Section 6, Peggy Thompson – Section 7, Stan Krupa – Section 8, .

Members Absent: Ed Hartman – Section 1, Doug Eibsen – Past President

Guests: Lloyd Pepper, Barbara Bowe, Bob Majewski

Minutes:
The minutes from the July 8, 2006 meeting were distributed to the board members present. Kim Saxon made a motion to approve the minutes. Bonny English seconded the motion and the minutes were approved.

Treasurer’s Report:
John Ringrose reported on annual expenses through July 2006.
Pool - $23,000 for maintenance with the majority of the cost being incurred during the summer months.
Marina - $3,300 for keys, repairs, and mowing.
General Administration - $13,000 for insurance, property taxes, and donations.
Mowing - $1,500 - $1,700 per month.
Cash - $44,000 in checking; $97,000 in savings with $92,000 for dredging and $5,000 for landscaping.
There was a discussion about investing the savings account money into a higher paying vehicle such as a Certificate of Deposit. John Ringrose will get a letter from Doug Eibsen, an authorized signer on the account, in order to change the account currently held at Frost Bank.
The mowing and clean up of the beach entrance recently cost $120 and was a one time fee.

Standing Committees:

Dredging:
Stan Krupa reported that we need to have a meeting with Bay Harbor and Government Agencies concerning dredging by the end of September 2006.<>

Master Plan:
Diane O’Neall reported that the results of the survey taken at the annual meeting concerning the top two improvements that residents would be interested in are bathrooms by the pool area and to replace pool furniture and cabanas at the pool. Lori Cordell will draw up a proposal for the landscaping by the pool and to the entrance of the subdivision. The committee will meet after obtaining bids for pool landscaping. Bonny English will call to get estimate on the removal of the oleanders at the entrance to the subdivision and to bring in fill dirt.

Home Owner’s Association Fees:
John Ringrose made a motion to enforce a standing motion to raise annual fees to the stated cap limit of $150 for improved property and an increase of 10% on unimproved properties. Bonny English seconded the motion. Motion carried.

Bylaw Changes:
Stan Krupa made a motion that the bylaws be amended to reflect any changes that have been made. Wanda Greer appointed a committee to discuss changes in bylaws by the annual meeting in 2007. Charlie Warren and Bonny English volunteered to look into the matter. Diane O’Neall seconded the motion. Motion carried.

GLO:
Bonny English reported that the August 12^th meeting with the GLO told homeowners that are on the GLO list that they do not have to move their beach front homes and there will no longer be a GLO list of homes. Each home will be considered individually. They also offered assistance to those homeowners that want to move.

WGIPOA:
Wanda Greer reported that Jerry Patterson will be at the next meeting to discuss shoreline preservation and beach home issues. The Telemedicine Clinic is now closed for the season and will be open next summer.

CIAP:
Wanda Greer and Doug Eibsen have sent their applications on behalf of the TBCIA for funds in support of the bay/canal dredging and for sand nourishment for the beach.

Resident Bob Majewski addressed the Board. He asked if the Terramar Beach Directories were completed and how to get one. Per the last meeting, the directories can be obtained from section leaders and will also be available when the new pool keys are issued.
He expressed his concern that properties are being built for rental purposes only.
Security light is out at the swimming pool.
Contractors are leaving trash and trespassing on other people’s property.
The community bulletin board was covered by the postal service with new mail boxes.
Jeff Baker’s house is for sale.

Resident Lloyd Pepper addressed the Board with concerns about obstructions such as slabs, piers, and trash on vacant lots that are making it difficult to mow. Section leaders will address these issues with section inspections and follow up with letters to homeowners. The security light at the pool is out and most likely will need to be rewired. Trash cans need to be placed on the correct side of the road and removed after trash removal. <>

John Ringrose will have attorney draw up a letter to send to people who are delinquent on their homeowner’s fees. Property liens for non-compliance were discussed.

Old Business:

Wanda Greer reiterated her request that each board member submit a list, by email to Wanda Greer, of estimated costs of supplies that they provided for the annual meeting and also a list of each person’s responsibilities.

Pool Fence and Lock:
When the current pool season is over the lock will be changed and approximately five hundred keys will be made. The new keys will be handed out by the opening of the pool in May 2007. Bonny English made a motion to amend a prior motion that the pool should be closed at 7:30 p.m. Charlie Warren seconded the motion. Motion carried.

New Business:

Pavilion:
It was brought to the Board’s attention that trash at the pavilion can sometimes be a problem. A garbage can has been supplied and the City will be picking up garbage there in the future. At this time it was decided that no deposits are required for the use of the pavilion.

Pool Furniture and Cabanas:
Furniture needs to be purchased before the 2007 pool season with the Master Plan Committee getting estimates for the furniture. Blue River Homes will be building new cabanas in the pool area during the off season and will present a drawing of improvements for the Board’s approval.

Rentals:
Rental properties were discussed at length with a review of each section’s deed restrictions. All sections differ slightly in their wording; however, after consideration it was agreed that all property owners have the right to rent.

Blue River’s lawyers submitted a letter asking for annexation into section 8 for thirteen lots with thirty percent green space on a 2.79 acre tract. Stan Krupa suggests due to specific deed restrictions of section 8 that a new section 9 be established with new deed restrictions. This was agreed upon and the letter was signed by the Board with a designation that section 9 be established.