Terramar Beach Community Improvement Association

Board of Director’s Meeting Minutes

July 8, 2006

The board meeting was held at the home of John and Kathy Ringrose at 22819 Chiquita. Wanda Greer called the meeting to order at 9:15. A quorum was established.

Members Present: 

Wanda Greer –President, Bonny English – Vice President, Pat Kirk – Secretary, John Ringrose – Treasurer, Jeff Baker – Section 2, Diane O’Neall – Section 3, Kim Saxon – Section 4, Charlie Warren – Section 5, Kathy Ringrose – Section 6, Peggy Thompson – Section 7, Stan Krupa – Section 8, Doug Eibsen – Past President.

Members Absent: Ed Hartman

Guests: Lloyd Pepper, Sharon and Bret Milliron

Minutes:

The minutes from the May 13, 2006 meeting were distributed to the board members present. Bonny English made a motion to approve the minutes. Pat Kirk seconded the motion and the minutes were approved.

Treasurer’s Report:

John Ringrose stated that the treasurer’s report was basically the same as what was reported at the annual meeting held in June 2006.

Old Business:

<>Wanda Greer asked that each board member submit a list, by email to Wanda Greer, of estimated costs of supplies that they provided for the annual meeting and also a list of each person’s responsibilities.

Pool Fence and Lock:

The new fence around the pool has been completed and a new lock installed; however, not all of the resident’s keys were working in the new lock so the old lock was installed. The new lock had to be installed due to complete destruction of the old lock by vandalism. New keys need to be made and distributed to the homeowners.

A report was given by Diane O’Neall concerning the Master Plan questionnaires on projects for the future and the main suggestion was bathrooms for swimming and pavilion area. Diane O’Neall, Kim Saxon, Lorie Cordell, and Peggy Thompson were appointed to get cost estimates for building and maintaining bathrooms.

Residents Sharon and Bret Milliron addressed the board with concerns about the properties that are being used for rental purposes and damages caused by these renters. They stated that they had contacted GARM and the police due to the large parties being held on these properties. They also requested that the board consider extending the hours for the swimming pool.

Pool Fence and Lock (con’t)

Lloyd Pepper reported complaints about the pool lock not working for all keys. Charlie Warren made a motion for new, non-duplicated keys to be made at the end of this session with a cost to the homeowner of a flat fee of thirty dollars ($30) per key with one key per house. Kim Saxon seconded the motion. Motion passed.

Kim Saxon made a new motion that every property owner can purchase one key. Pat Kirk seconded the motion. The motion passed. Notice of this will be posted on the website and the bulletin board.

Telemedicine Clinic:

The Telemedicine Clinic located in Jamaica Beach was discussed. The WGIPOA has requested that all west end subdivisions make donations to support the clinic based on the total number of homes in the subdivision. This amount was determined to be one thousand nine hundred fifty-three dollars ($1,953.00). Bonny English made a motion to not participate due to the cost and limited hours. John Ringrose seconded the motion. The motion passed.

Sewage problems on Lunes due to the excessive rain were discussed. Wanda Greer will email Brandon Wade.

Charlie Warren suggests a committee be appointed for rental problems that would meet with GARM.

New Business:

High and Mid Rises on the West End:

A survey was distributed to the west end subdivisions asking for their opinion on high and mid rise buildings being built on the west end. Kim Saxon made a motion that no high or mid rise buildings be built on the west end. Bonny English seconded. Motion passed. Wanda will complete the survey and send to the appropriate person.

Section directors will distribute new directories and a notice will be posted on the website and the bulletin board. Kim Saxon will amend the current information form that is sent out for the annual meeting to include an area for deletions of property owners no longer living in Terramar.

Pool Maintenance:

Ron Froncek has asked that Phil Sveck be allowed to take over maintenance of the pool. This will be further discussed in the executive session.

Dredging:

Stan Krupa has obtained a five year lease for dredging in Terramar. He lists committee members as: Stan Krupa, Doug Eibsen, Bill Sullivan, and Lloyd Pepper. He suggests someone needs to attend Army Corp of Engineers meeting.

The board goes into Executive Session.

Appointment of committees by President:

Architectural Committee: Doug Eibsen as Chairman, Lloyd Pepper, Bill Sullivan, John Ringrose, and representative from section involved in building for consideration.

Bay Area: Doug Eibsen as Chairman, Jeff Baker

Beach Area: Bill Aimone as Chairman, Wanda Greer, Charlie Warren, Bonny English

Harbor Area: Stan Krupa

Key Administrator: Lloyd Pepper

Master Plan & Landscaping: Diane O’Neall, Kim Saxon, Peggy Thompson, Lorie Cordell, Kathy Ringrose

Pavilion Administrator: Margie Wilde

Development Committee: (work on completion of Erickson and Blue River sections) Doug Eibsen as Chairman, Lloyd Pepper, Bill Sullivan, John Ringrose, Jeff Baker, Wanda Greer

New Business (con’t)

Diane O’Neall made a motion to extend the pool hours and days of operation. The new hours would be from May 1 through September 30 from 9:00 a.m. to 8:00 p.m. The pool will be closed on Tuesdays for cleaning. Pat Kirk seconds the motion. Motion carries.

Section Reports:

Section 1 – No report given.

Section 2 – A resident needed a key to the boat launch area.

Section 3 – Resident questioned when the roads would be graded which will be after completion of the new sewage treatment plant.

Section 4 – Page 11 of section 3 is missing from the website. This will be added.

Section 5 – Charlie Warren suggests committee be appointed to work with rental issues and to meet with GARM.

Section 6 – No report given.

Section 7 – No report given.

Section 8 – No report given.

Meeting adjourned at 11:45.

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