Terramar Beach Community Improvement Association

Terramar Beach Community Improvement Association

Board of Director’s Meeting Minutes

April 28, 2007

The board meeting was held at the home of Stan Krupa at 23022 Marina Drive.

Members Present:

Wanda Greer –President, Bonny English – Vice President, Pat Kirk – Secretary, John Ringrose – Treasurer, Ed Hartman – Section 1, Diane O’Neall – Section 3 Kim Saxon – Section 4, Charlie Warren – Section 5, Kathy Ringrose – Section 6, Peggy Thompson – Section 7, Stan Krupa – Section 8, Doug Eibsen – Past President.

Members Absent:

Jeff Baker-Section 2

Guests: Barbara Bowe

Wanda Greer called the meeting to order at 9:45 and a quorum was established.

Minutes:

The minutes from the March 10, 2007 meeting were distributed to the board members present. Charlie Warren made a motion to correct verbiage in the minutes. Bonny English seconded the motion and the motion carried. The minutes were approved as corrected.

Treasurer’s Report:

John Ringrose reported that the money that has been set aside for dredging was in a certificate of deposit that had matured. He reported that there was $102,000 and it was placed in three certificate of deposit accounts. He purchased two ninety day certificates with $25,000 in each. $52,000 was placed in a one hundred eighty day certificate of deposit. The shorter term of these accounts is due to possible dredging in the coming year. Mr. Ringrose also reported that the Board’s attorney had sent out letters to delinquent homeowners for collection of past dues.

Wanda Greer thanked the Board for their service over the past year.

The Board went into Executive Session.

Old Business:

Wanda Greer reported that the gate on the pool needed new hinges and that it needed to be repaired by a professional fence company. Pat Kirk made a motion to have all three hinges on the gate replaced. Bonny English seconded the motion. Motion carried. Wanda mentioned pool keys be distributed as follows: May 12 - Wanda Greer and Charlie Warren; May 19 - John and Kathy Ringrose; May 26 - Diand O'Neall and Pat Kirk; June 2 - Peggy Thompson and Jeff Baker The cost for keys are $15 with a two key maximum.

Doug Eibsen suggested that the professional fence repairman could also install a plexi-glass shield around the gate for security purposes.

Ed Hartman reported that he had received the verbiage for the pool signs from Wanda Greer and had purchased these signs. These signs need to be posted at the entrance of the pool. Three signs that say “No Life Guard on Duty” for $7.50 each and three signs that say “No Diving” for $7.50 each. Ed Hartman will install the signs.

Diane O’Neall reported that a resident had given the association a discount on commercial grade pool furniture. The items purchased included chaise lounges, sling back chairs, and tables. The total expenditure for these items was $3,762.79.

Kim Saxon reported that the city dug out the ditch on Terramar Boulevard. In order to plant palm trees on this city easement, a permit was needed. Wanda Greer, Kim Saxon, and Diane O’Neall obtained the permit and twenty-four Florida palm trees will be planted in the near future. Palm tree donations by the residents could provide the remainder of the landscaping needed on Terramar Boulevard.

Wanda Greer informed the Board that the new roofing of the mail box area and the pavilion has been completed. Windstorm and a certificate of completion have been obtained.

Pat Kirk reported that the electrical issues at the main entrance had been repaired by Ron Froncek with the help of an electrician. Diane O'Neall suggested that an electrician may be needed in the future if the problem persists.

Dredging:

Doug Eibsen reported that we should know in June if our application to Fish America was accepted and if we would receive a $25,000 grant towards our engineering costs associated with dredging. Fish and Wildlife may also grant the association $25,000. An application needs to be submitted. Wanda Greer suggested that we also ask these agencies for their help in obtaining sand for the beach.

The proposed annexation of Sections 9 and 10 was discussed. Ken Erickon’s land has not been sold to Blue River as of the date of this meeting; however, it is our understanding that he intends to purchase this property. Wanda Greer submitted a letter from Raymond Thompson of Blue River asking for the Board to sign a letter of intent to annex the area known as the Erickson property if/when he closes on it. His letter included an offer to provide land at the Marina for extra parking, raking of the beach, and new bathrooms by the pool. After discussion, it was decided that the proposal from Blue River was not specific enough and no action was taken. This issue was tabled until more specific information could be obtained.

New Business:

The Board discussed the need to reserve money for future beach raking. The estimated amount of this reserve was determined to be $10,000.

Stan Krupa requested that a summary from the informal meeting with Blue River on March 10, 2007 be included in these minutes under new business. Following is a brief summary.

Raymond and Rock Thompson of Blue River addressed the Board concerning the proposed annexation of Sections 9 and 10.

Section 9 will be comprised of 13 lots with 30% green space as required by the City. A letter of intent to annex was signed by the Board on September 10, 2006. Approval of proposed annexation pending until final plat and deed restrictions are presented to the Board. Deed restrictions will be modeled after Section 2. Dues, maintenance of green space, and monetary or like kind consideration will be discussed at that time.

Section 10 was discussed; however, at this time Blue River had not closed on the property but stated that upon closing this section would be comprised of 59 lots with 30% green space as required by the City. This matter to be discussed when final plat and deed restrictions were provided to the Board by the developer. Dues, maintenance of green space, and monetary or like kind consideration will be discussed at that time.

Stan Krupa requested that an attorney be consulted before final approval by the Board.

Phil Svec is in charge of the maintenance of the pool and Ron Froncek is responsible for maintenance, mowing, and special jobs as needed.

Bonny English made a motion that this year the pool should be open from May 25^th through September 30th. Hours will be from 9:00 a.m. to 8:00 p.m. or until daylight allows. Pat Kirk seconded the motion. Motion carried.

The Nominating Committee consisting of Mike Dyess, Sherry Speece, and Dorothy Arnold recommends the slate of officers for the 2007-2008 Board as follows:

The slate of officer’s for the 2007-2008 Board were announced.

President – Doug Eibsen

Vice President - John Ringrose

Secretary – Charlie Warren

Treasurer – Margie Dyess

Section 1 – Ed Hartman

Section 3 – Pat Kirk

Section 5 – Bonny English

Section 7 – Rick Gonzales

Duties for the annual meeting were assigned.

Diane O’Neall read a list of the Board’s accomplishments in the last year.

Kim Saxon made a motion for Doug Eibsen to purchase solar lights to be placed at the end of the navigation channel and for new buoys to be purchased and installed in the main canal. Pat Kirk seconded the motion. Motion carried.

Stan Krupa reported that a homeowner had requested that written ballots be available for the annual meeting.

Section Reports were called for by the President:

Section 1 – No report given

Section 2 – Absent

Section 3 – Reported that residents have called about the pool opening and when the city will be repairing our roads as promised. She assured them that the city will fix the roads after completion of the scheduled work on the sewage treatment plant. Diane O'Neall also reported that she had received a complaint about a tractor located in the Marina section and Stan Krupa agreed to speak to the homeowner.