Terramar Beach Community Improvement Association

                                   Board of Directors Meeting

                                             March 12, 2005

 

The Board Meeting was held at the home of  Diane O’Neall, 22811 Vida.  Doug Eibsen called the meeting to order at 9:40.  A quorum was established.

 

Members Present:

Doug Eibsen                                               Bob Bowe

Wanda Greer                                              Cindy Rice

Kim Saxon                                                  Bonny English

Bob Majewski                                             Sylvia Sullivan

Stan Krupa                                                  Diane O’Neall

 

Members Absent:

John Ringrose

 

Guest:

Lloyd Pepper

Marcy Anderson

 

The guest, Marcy Anderson attended the meeting to inquire about pool/marina keys.  She said that her key was broken and she didn’t feel like she should pay for another key since she has seven lots.  Wanda Greer made a motion to give Marcy Anderson a set of keys for the pool and marina at no cost.  Bonny English seconded the motion and the motion passed.   In order to clarify Terramar’s position, Bob Bowe made a motion to issue a maximum of two keys at no charge for the marina and pool upon request if multiple lots are owned and if only one lot is owned then only one key will be issued and there is a $25.00 charge for replacement for any lost key.  Cindy Rice seconded the motion and the motion passed.

 

Wanda Greer made a motion to accept the minutes from the January 8th board meeting.  Bonny English seconded the motion and the motion passed.

 

Treasurer’s Report:

John Ringrose was absent from the meeting.  He sent a profit and loss statement from May 2004 through February 2005.  Terramar did receive funds from the GLO for the construction of walkovers.  Doug is going to check with John on the exact figures.  Doug is also asking John to provide the board with an estimate of Terramar’s fixed annual expenses so as the board can more accurately plan for the future.

 

 

 

 

Lot Mowing:

Lloyd Pepper will call Mr. Runge to see how much revenue is brought in annually for the charging of mowing vacant lots.  The board will balance the per mow charge that Terramar is being charged and then consider raising the fees for mowing vacant lots up from $25.00 per year.

 

ACC Committee:

The homeowners on the beach side have been notified by the General Land Office that they will be required to move their homes if the vegetation line has not reestablished himself by June of 2006.  It was brought to the board’s attention that there are some problems with the access drive easements and replatting on the beachside in section 5 in relation to homeowners moving their homes back behind the vegetation line in the case where they own both lots.  It is the board’s position to work with the homeowners on a case by case basis as they come to the board and the board would try to help facilitate the process of moving their homes if possible, but in all cases Terramar would retain to the right of way where the walkovers are.

It was brought to the board’s attention that some builders currently constructing homes in Terramar have been disrespectful towards other people’s property.  It was agreed that a letter would be inserted in the annual mailout to all homeowners and also mailed to area builders concerning the rules for building in Terramar.  In the letter, which will be drafted by an attorney, homeowners will be notified that a deposit may be imposed if these rules are not followed.  The homeowner is ultimately responsible for any construction problems. 

 

Pool:

Diane O’Neall presented the board with brochures from a fence company that is giving us a bid for the pool fence.  It was agreed that the fence needs to be at least 6’ to 8’ tall and would be drawn out 20’ from the present fence.  There would be one gate that would be wide enough for wheelchairs.  Bob Bowe will call the Galveston health department to insure that the improvements would meet all city and county guidelines.  Diane will call Terramars insurance company to insure the fence would meet their approval.  The fence would be industrial grade made of black powder coated aluminum and has a lifetime warrantee.  The price would be over $10,000 with installation so this proposal will be presented at the annual meeting for approval along with the other planned improvements for the pool area such  as raising the pool equipment up , a new pool equipment enclosure with storage area and an enclosure for the port-a-cans.  Bob Majewski will check on an estimate with a written bid for the pool equipment building to replace the container that is there now.  Doug will add this to the agenda for the annual meeting.  Ron is going to go ahead and get the new pool vacuum that was previously approved.  He is also going to get new signs for the pool.

 

Marina/Pavilion:

Bob Bowe will ask Ron to put motion sensitive lights on the pavilion and put the lights that are currently on there on the fishing pier. 

 

 

Drainage Easement:

Doug has been continuing to work on deeding a drainage easement to the city for the ditch which runs parallel to the road that goes to the pavilion.  This is needed in order for the city to maintain this drainage ditch.  The city says they need a 50’ easement to get their equipment in the area.

 

WGIPOA:

All subdivisions up and down the bay have been asked to get together an estimate of how much sand would be available in the future that would be dredged out of their canals to so as there could be planning for bay restoration projects.   Stan Krupa put together a draft for future dredging that estimates we would have 10,500 cubic yard of sand available.

Stan Krupa brought it to the board’s attention that on a recent Sunday night that there was not an ambulance available on the west end.  There was no one manning the Jamaica Beach ambulance.  He ended up having to drive his wife who broke her ankle to UTMB which was full.  Ultimately, he drove her to Houston.  Wanda Greer asked him to email her all of the details so as she can take this issue to the City of Galveston and let the WGIPOA be aware of the situation.

 

Annual Meeting:

Bob Bowe will ask Barbara to put a posting on the website asking for volunteers to serve on the Terramar board.  She will list Lloyd Pepper as a contact for anyone that is interested.

The positions that are up for election or re-election are: 

President                                 Section 3

Vice-President                        Section 5

Secretary                                 Section 7

Section 1

 

Assignments were made for the duties related to the annual meeting which will be on June 11, 2005.

 

Wanda Greer made a motion to adjourn the meeting at 12:45.  The motion was seconded by Diane O’neall and the meeting was adjourned.

 

The next meeting will be at the home of Wanda Greer,  23169 Gulf Drive.  At this meeting, the mailouts will be prepared for the annual meeting notification.