Board of
Directors Meeting
July 12, 2003
The Board Meeting was held at the home of Kim Saxon, 22804 Lunes. Doug Eibsen called the meeting to order at 10:15. A quorum was established.
Members
Present:
Wanda
Greer Lore Cordell
Bob
Fos
Sylvia Sullivan
Kim
Saxon Cindy Rice
Bob
Bowe
Bill Aimone
Members
Absent:
Ann
Kitzmiller
Elisabeth
Krupa
Guest: Lloyd Pepper
Minutes:
Minutes
of the May 2003 board meeting were distributed to the board members
present. Sylvia Sullivan made a motion
to approve the minutes. Wanda Greer
seconded the motion and the minutes were approved.
Meeting
Schedule:
Board members volunteered to host future meetings as follows:
September 13, 2003 Lore Cordell 22822
Martes
November 8,
2003 Doug Eibsen/Sylvia
Sullivan 22905 Chiquita
January 10, 2003 Bob Bowe 23010
Fresca
March 13, 2003 Diane O’Neall 22811 Vida
May 8, 2003 Wanda Greer 23169 Gulf
Dr.
Treasurer’s
Report:
Bob Fos reported that as of May 2003 there was $46,556.12 in the checking account and $94,881.81 in savings. Bob said that in checking around for better interest rates for our savings account, that he had not been able to come up with a better interest rate than we are currently receiving. Doug asked Bob if he could get together a report with our fixed annual income and fixed annual expenses since we are soon going to have some large expenditures such as the building of the pavilion.
Standing
Committees:
In addition to current committees, the following additional committees were set up:
West End/City affairs-----Doug Eibsen,
Wanda Greer, Bill Aimone, Cindy Rice(sewer)
Pavilion------Kim Saxon, Lore Cordell,
Lloyd Pepper
Walkovers------Wanda Greer, Sylvia
Sullivan, Doug Eibsen, Bob Bowe, Bill Aimone
Pool------Bob Bowe, Cindy Rice, Diane
O’Neall
Harbor -----Stan Krupa, Lloyd Pepper
Old
Business:
Walkovers:
Wanda Greer said that she needed a more precise drawing for the walkover permit. It needs to include exact location, height, etc. In addition, photos would be helpful.
It
is estimated that the total cost will be $20,000. We will get $12,500 back because of the CIPA funding. We have a year to use the money. It was agreed that some surveying is
necessary before the walkovers are started.
ACC
Committee:
Doug Eibsen brought up the problem of trash and debris at construction sites. Doug suggested that we require a deposit when there is new construction or major remodeling. If trash is not confined and Ron has to be hired to clean up around the site then a portion of the deposit would be forfeited. He will check with the architectural control committee to see if this is possible. In addition, Doug will check with them to see if we can require the orange plastic fencing at construction sites.
Pool:
Bob Bowe reported that the pool passed the city inspection with no problem. There was a question as to a hard line phone as opposed to a cell phone. Due to requests at the annual meeting, it was decided that the pool would be open until 8:00 PM and it would be open weekends in September as in previous years. Bob Bowe brought up that we need a concrete area for the trucks to pull up to when they clean the portable toilets. This will be done along with the construction of the pavilion.
Marina:
Lloyd brought up that we need new “No Wake” signs. It was agreed that four new “No Wake” signs were needed. Lore Cordell said that her husband, Howard could get these in the shape of a stop sign. They would be made of aluminum and reflective. It was agreed that the issue of fencing around the fishing pier and boat ramp area would be tabled.
Renters:
Sylvia Sullivan is researching our options to get the rental real estate offices to make sure that renters get a copy of the general rules that apply in Terramar. Kim Saxon will email her the new resident/rental letter that we have used before.
Pavilion
Committee:
Wanda Greer is going to have her husband John get us some architectural plans so Kim Saxon and Lore Cordell can put it out for bids. A grand opening celebration with a barbecue was discussed when the pavilion and associated landscaping are finished. The idea of future fundraisers was also discussed. A target completion date was set for May 1, 2004.
Old
Business:
City
Business:
Wanda Greer will check into getting the park board to put trashcans back onto the beach. Doug Eibsen brought up seaweed raking off of the beach. Wanda Greer said the city or county will not do it because it has been proven to help restore the beach sand.
FM
3005 Walkover:
It was brought up that the most westerly FM 3005 walkover is in bad shape. Bob Bowe made a motion to replace the walkover at a cost of no more than $1000.00. Wanda Greer seconded it and the motion passed.
Palm
Trees:
Bill Aimone questioned the health of the new palm trees. Kim Saxon told him that it appears one is dead but that the others still have green in them. Bob Bowe said that Ron is ready for the pipe to put in the sprinkler for the palm trees. Lore Cordell said she would have Howard bring the pipe down that he is donating.
Leaks
and ditch mowing:
Lloyd Pepper brought up that he still can not get anybody with the city to mow the ditch that runs parallel to the run that used to go to Lingo’s. He also told the board that there is a sewage leak at the lift station and the water leak on Chiquita has still not been repaired. He has called the city numerous times and still there has been nothing done. He also noted that the city has never patched the street holes at the corner of Martes and Laguna.
Doug said that he would email the city concerning all of these issues.
Sign
Lighting:
It was agreed again that the sign lights need to be back like they were. Kim Saxon said that if Lynn King was not able to get them replaced, then she knew two residents that were qualified and would donate their time. Doug will check with Lynn about this. A maximum budget was set at $1000.00.
Sylvia Sullivan made a motion to adjourn the meeting at 12:05. Lore Cordell seconded it. The meeting was adjourned.